On behalf of the University, the Office of the Vice-Provost (Information Technology) has signed a campus wide Microsoft Enrollment for Education Solutions (EES) agreement. This agreement will cover a number of Microsoft products for all faculty and staff, but does not extend to students or professors emeriti. The agreement will take effect on March 1, 2011.

The EES compliments the Provincial Microsoft Licensing (PML) agreement that provides a license of Microsoft Office for all University systems.

Additional information on the project can be found on the VPIT's website.

What Is Included

The EES agreement includes the following components for all University systems.

- Windows 7 Enterprise (Upgrade)
- Forefront Endpoint Protection 2010
- Software Assurance (This allows you to upgrade to the latest version of each component as they are released)
- Enterprise Client Access Licenses (CALs). The Enterprise package includes:

- Exchange Server Standard/Enterprise CAL
- Office SharePoint Server Standard/Enterprise CAL
- Microsoft Office Communications Server Standard/Enterprise CAL
- Windows Rights Management Services CAL
- System Center Operations Manager 2007 Client Management License (CML)
- System Center Configuration Manager CML
- System Center Service Manger 2010 CML
- System Center Data Protection Manager 2010 CML
- System Center Operations Manager 2007 R2 CML

Microsoft Forefront anti-virus software is included in this agreement. We are encouraging all faculty and staff to switch to this software. If you are currently using Symantec Endpoint Protection or Symantec Information Foundation you should consider switching to Forefront before the end of March 2011. Contact AICT Product Sales for the username and password to download.

What Is Not Included

- Licenses for Windows Server. These licenses are purchased separately from AICT Product Sales.

Software Availability

AICT will be managing the distribution of the software and license keys to campus. AICT will also be operating the Key Management Service (KMS) to support product activations.

In tandem with the agreement, AICT will be offering a standard University image of Windows 7 Enterprise complete with Office and Forefront Endpoint Protection. This image will also be configured with recommended security and power saving settings.

Microsoft Windows Work at Home

Please contact AICT Product Sales to request access to the web store to download Microsoft Windows. This service is only available to faculty and staff.

Microsoft Home Use Program (HUP) for Microsoft Office

As part of the Provincial Microsoft License (PML), University faculty and staff are eligible to participate in the Microsoft Home Use Program (HUP). This program enables employees to purchase a single licensed copy of Microsoft Office to install and use on their home computer.

Q. What equipment is covered by this agreement?

A. All computers, such as desktops and laptops, that are owned by the University are covered under the EES for the duration of the agreement. A computer is considered to be owned by the University if it is purchased with University funds and/or subject to University disposal rules. If a computer is owned by an employee but used for University business, it is not covered as it is not owned by the University. (However, the Home Use Program provides very cheap licenses for such cases.)

Computers purchased by affiliated organizations such as the Non-Academic Staff Association and St Stephen's College would not be covered.

Q. What software is covered by this agreement?

A. Microsoft Windows (upgrade only), Microsoft Forefront Endpoint Protection, and the Enterprise Client Access Licenses (CAL) suite. Please keep in mind that the CAL suite only covers the client; server licenses must still be purchased separately from AICT Product Sales.

Q. Can the University media for Microsoft Office be installed for home use?

A. No, Microsoft Office cannot be installed on personal computers using University installation media. Microsoft requires that installs under the Home Use Program have unique keys and media.

Q. Can students use University services powered by Microsoft software?

A. Students would be able to access such services when using University owned computers designed for common use. This would include computers in a research lab as well as the AICT Instructional Computing Labs but exclude a student's personal laptop.

Q. Can departments purchase Client Access Licenses (CALs) to cover students or professors emeriti?

A. No. We are unable to provide Client Access Licences to cover those groups.

Q. Does the EES agreement give me the ability to move to a new version of a product when it is released?

A. Yes. As Microsoft releases new operating system or Office versions, we can upgrade to these new versions on University owned equipment with no additional cost. The Home Use Program will be updated with the newest version of Office around the retail release date.

Q. What does Volume Licensing Windows upgrade license mean?

A. The Windows license in the EES is an upgrade and requires that your computer be purchased with a full operating system license. This means that when you purchase a computer, a full license of Microsoft Windows or Mac OS X through an original equipment manufacturer (OEM) or from a retail source is required. Therefore it is most cost effective to purchase a new computer with Windows 7 Starter and upgrade to Windows 7 Enterprise.

Q. Are Apple computers covered?

A. Mac OS X is considered a full operating system license and allows you to run the products covered under the EES.

Q. Can I use previous version of software covered under the EES agreement?

A. Yes, downgrade rights are included. You can use any prior version of a software product for products covered by the EES. For example, you can use Office 2007 instead of or at the same time as Office 2010 or Windows XP instead of Windows 7.

Q. How is virtualization technology covered by this agreement?

A. The answer depends on what computer you are using and the specific virtualization technology.

If you are running software like VMware Fusion, Windows Virtual PC, or Citrix XenDesktop on a "thick client" then you are able to virtualize Windows without any additional licenses. A "thick client" is a computer that was sold with a full license of Microsoft Windows or Mac OS X through an original equipment manufacturer (OEM) or from a retail source. If you are using Citrix XenApp on a "thick client" then you would need to purchase a per user Remote Desktop Services (RDS) license.

If you are planning on using Citrix XenDesktop on a "thin client", basically a computer sold without an OEM license of Microsoft Windows or Mac OS X, then you would need a per device Windows Virtual Desktop Access (Windows VDA) license. To use Citrix XenApp on a "thin client" you would need the a per device Windows Virtual Desktop Access (Windows VDA) license and a per user Remote Desktop Services (RDS) license.

Q. Who do I contact with any additional questions?

A. Please contact AICT Product Sales with any additional questions.